First of all, it should be understood that, the supreme law in the land governing rates is the Rating Act and provides guidance on the preparation of this document called the Valuation Roll.
A valuation Roll is a listing of all rateable properties listed by stand/plot number, and shows such information as owners name, location, property description, land extent, land value, value of improvement or developments and the total rateable value.
The Act directs that an advert in the print media is placed before any inspections of any property could be undertaken to inform leaseholders of the impending exercise. Usually Local authorities are further directed to go further to place notices other than adverts in the print media in many conspicuous public places to inform the general public on the exercise.
The appointed valuer and his team of Assistants then visit each and every rateable property for purposes of inspection to enable him/her and his team value the property correctly. This is done by way of physically taking down measurements, checking the condition and surveying or he/she can put questions to the person in apparent occupation for purposes of fair market assessment.
Upon completion of the valuations and compilation of the Valuation Roll or listing, another advert is placed in the print media incorporating the proposed rate levies and to inform all leaseholders therein that the roll has been prepared in accordance with the Rating Act and that they are invited to inspect the document and make extracts of the entries relating to their property.
Further a notice to each leaseholder in the Valuation Roll is delivered to their last known address. Upon inspection, the leaseholders will be advised of their rates as calculated from the formula; Total Rateable value x Rate levy=Rates.
The total rateable value includes the sum of the land value and the value of improvements or developments.
It is expected that leaseholders in disagreement with any detail on their entry, be it the name, location, property number, land extent or indeed the values placed on the property, should lodge an objection in duplicate using the prescribed form to be provided at the Council. When an objection is lodged in this manner, of course giving reasons for objections, the objector will be duly registered to appear before the Valuation Tribunal to present their case.