Valuation and Real Estate Management
Valuation officers superintend the preparation of the Valuation Roll and management of Real Estate. The officers facilitate the preparation of the Valuation Roll which is regulated by the Rating Act Chapter 192 (as amended) of the Laws of Zambia.
Property Rates have been defined as Local taxes charged on property by Local Authorities to pay for services they provide within the boundaries of the city. The money raised from property rates is deployed in the provision of services of a public nature meant for the good of the whole community as opposed to services meant to meet the demands of a particular individual or resident.
The Rateable Value is an equivalent of the market value of the property, i.e., the price the property would fetch on the market at the date of the valuation.
The Valuation experts are responsible for ensuring that the taxation of these properties is efficiently carried out via the Rating Valuation Process. The Council requires financial resources in order to undertake various functions that would create a conducive environment for people and businesses that operate in Lusaka. Among the sources of income that can enhance service delivery for the council is property rates.
The Rating Valuation Process
The Rating Valuation stages are:
The Rating process begins with the passing of a resolution by the Full Council to prepare the
Valuation Roll and appoint a Valuation Surveyor.
The Ministry of Local Government and Housing approves the appointment of the Valuation
Council notifies the leaseholder of the intended inspection of all rateable properties within the cities which are residential, commercial, industrial e.t.c
Field inspections which entail measuring the building and taking note of other relevant details such as ownership; begin soon after the minister has ratified the appointment of the Surveyor but inspections cannot begin until an advisement has appeared in the public media. From field inspections values are processed and a Valuation Roll is compiled in form of ownership, Stand number, size of the plot, brief description, improvement value, Land Value and Rateable value.
Delivery and attestation
The appointed surveyor delivers the Valuation Roll to the Town Clerk and both sign the declaration
A provisional “rates levy” is adopted to determine rates liability of property owners
Publication of the Valuation Roll
Through an advertisement in the local media the property owners are notified of the Valuation Roll being open for inspection and any objection to the Valuation Roll are can be lodged.
Rating Valuation Tribunal Sitting
All the objections are passed to the Rating Valuation Tribunal for adjudication. The tribunal sits to receive verbal submissions, adjudicate over the objections and ensure that the laid down procedure was followed.
At the end of the Rating Valuation Tribunal sitting, the Valuation Roll is either approved or rejected. Once approved, the Council then proceeds to levy property owners.
The diagram below illustrates the Property Rating Valuation process.
REAL ESTATE MANAGEMENT
Real Estate Management is mandate to manage Lusaka City Council property portfolio by undertaking the following functions:
Allocation of premises for lease or Tenant Selection
Advertisements are published to the public for vacant properties, selection is made and shortlisted for interview and a successful applicant is allocated the premises.
A lease is signed stipulating the terms and conditions under which the tenant will occupy the premises
Maintenance work and repair are carried out in conjunction with the Department of Engineering Services who prepare cost estimates and supervise the works
To keep track of the prevailing market conditions the Department advises Council on the need for appropriate rental reviews.
Maintaining the Property Portfolio
Facilitates the preparation of title deeds for Council property as well as manages the Council`s Property Portfolio. It highlights the location, description, rental and market values of Council properties. Below are pictures of some Council properties on rent within the city
The Department ensures that Council`s property portfolio is put to the best use to gain higher return and enhance Council revenue base.
The Department undertakes feasibility studies for redevelopment of underdeveloped landed assets under its charge in order to weigh options relating to property investments with the aim of selecting the best investment option.